Reporting Requirements For Pilots





Reporting Requirements

Under 14 CFR 61.15, all pilots are required to submit a notification letter to AAC-700, within 60 calendar days of the effective date of an alcohol- or drug-related conviction or administrative action. For purposes of 14 CFR 61.15(c), alcohol- or drug-related convictions or administrative actions are referred to as motor vehicle actions (MVA). 

An administrative action consists of a suspension, cancellation, or revocation of a driver license. Examples of administrative actions include a suspension, cancellation, or revocation of a driver license for driving with an excessive blood alcohol level or refusal to submit to a chemical or blood test. Airmen should be aware that the nature and duration of administrative actions varies among the states. For instance, some states, such as North Carolina, provide for a 10-day civil revocation for refusing to test. Other states may impose a lengthy suspension (e.g. 90 - 180 days) for a similar violation. 

It is important to note that a separate notification letter is required for each action (e.g. conviction or administrative action). For example, many times an airman's driver license will be suspended at the time of arrest for driving under the influence of alcohol. At this point the airman should submit a notification letter regarding the driver license suspension. At a later date if the airman receives an alcohol-related conviction, then a second notification letter is required. This situation is ultimately viewed as one alcohol-related incident even though two notification letters are submitted, since the suspension and conviction arose out of the same incident.



Requirements for a notification letter are stated in 14 CFR 61.15(e).  Provide a written report of each MVA to the FAA within 60 days of the effective date of the MVA. to FAA Civil Aviation Security Division (AAC-700) P. O. Box 25810 Oklahoma City, OK 73125.

The report must include the following information:

1) the person's name, address, date of birth, and airman certificate number;
2) the type of violation that resulted in the conviction or the administrative action;
3) the date of the conviction or administrative action;
4) the state that holds the record of conviction or administrative action; and
5) a statement of whether the motor vehicle action resulted from the same incident or arose out of the same factual circumstances related to a previously-reported motor vehicle action.

Optional information you may include in the written report to enhance the efficiency of processing:

1) driver license number;
2) social security number if different from airman certificate number;
3) daytime telephone number.

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